Projects that pay
Kanban, time and expenses roll straight into the invoice — nothing retyped.
To do
In progress
Billed
SoftBillo for Business — books, billing and live profit dashboards
For small business
Run your business, beautifully
Books, billing and payroll-ready exports in one place.
Real-time profit
See your profit every day
Live dashboards across clients, projects and accounts.
One app instead of five
Everything your business
needs. Nothing it doesn't.
Stop paying for five disconnected tools that don't talk to each other. SoftBillo brings your invoicing, payments, bookkeeping, and projects together in one place — for a fraction of the cost.
Accounting software
$28/mo
Invoicing tool
$15/mo
Project manager
$10/mo
Scheduling app
$12/mo
Spreadsheets & docs
$8/mo
$73+/month · 5 logins · 0 that connect
Just use
SoftBillo
- Invoices, estimates & recurring billing
- Purchase orders, credit notes & deposits
- AI bookkeeping + receipt scan with Vio
- Projects, tasks, time tracking & mileage
- Cash forecast, Client Health & Invoice Confidence
- Partner payments — you get paid direct
From $0/month
One login · everything connected · never holds your money
How SoftBillo works
Three calm steps from set-up to signed-off books.
No migration marathon. No accountant hand-off before you start. You are running your business on SoftBillo the same afternoon.
- 01
Open your workspace in minutes
Answer a few questions about your business, pick your country and currency, and Vio pre-configures your books, tax rules and invoice numbering.
- 02
Bring in the work and the money
Connect a bank feed, forward receipts to your inbox, or drag in a spreadsheet. Vio sorts every transaction against your live profit dashboard.
- 03
Send, get paid, and close the month
Send an invoice in one tap, let automated reminders chase quietly, and export a clean month-end pack for your accountant — nothing moves without your sign-off.
Proof, not promises
The numbers behind the calm.
Aggregated across active SoftBillo workspaces in the last 90 days. Real behaviour, not vanity math.
6 min
Median time to first invoice
New workspaces send a real, tax-correct invoice on the same visit — no onboarding call, no template hunt.
94%
Receipts auto-sorted correctly
Vio reads, categorises and files receipts against the right client, project and tax code — you approve, you never re-type.
12 days
Faster average payment
Polished invoices, quiet reminders and one-tap pay links shift Net-30 to paid without an awkward chase.
0
Cents SoftBillo ever holds
We are not a bank and we never touch your funds. Payments flow directly to your Stripe or PayPal — books stay in sync automatically.
Run your business today
One workspace. Every job your business runs on.
The tools that used to live in five tabs — now one calm surface, one ledger, one login.
Live Profit PulseThe dashboard that actually
The dashboard that actually
tells you where you stand.
Cash in, cash out, and what's landing next week — built from your real invoices, not a spreadsheet you have to keep up.
This month
$18,240
+12.4% vs August
- +$4,820.00
Acme Ltd · INV-0241
Paid · Stripe
- −$1,450.00
Studio rent · Sept
Categorised · Overheads
- $2,600.00
Hatch & Co · INV-0238
Reminder queued · 9am
Recurring billing
Set once — SoftBillo issues, sends and chases every cycle in your brand.
Purchase orders & credit notes
Match POs to bills, issue credit notes without breaking the ledger.
Two-way Xero & QuickBooks
Push clean journals to your accountant, pull their adjustments back.
Tax in 50+ countries
VAT, GST and sales tax logic tuned per workspace — no plugins.
AI bookkeeping with Vio
Snap a receipt, forward an email — Vio drafts the entry for you to approve.
PDF
Uber · Client meeting
Vio drafted · Travel · $42.10
Team & approvals
Roles, approval limits and a full audit log — designed for two, ready for twenty.
4 seats · 2 approvers
Every payout, every fee, in one ledger
Bank feeds, card processors, marketplaces and short-lets — SoftBillo reconciles the money side so your books stay closed, not chased.
Bank feeds
Drop a CSV, MT940, CAMT or PDF statement — Vio matches lines to invoices, expenses and transfers.
Card processors
stripe
Payouts, processing fees, refunds and sales tax flow straight into the right ledger accounts.
Short-lets
Nightly rates, cleaning fees and platform payouts land on the right property, ready for month-end.
Marketplaces
Shopify, Etsy and Amazon orders arrive with tax, fees and refunds already reconciled.
Reconciliation engine powered by
The same ledger stack we ship inside SoftBillo — built and maintained by MetaEdx.
Is Vio safe to put near my books?
Every number in SoftBillo comes from deterministic ledger math — the same double-entry rules an accountant would apply by hand. Vio never invents totals; it reads, categorises, drafts and flags.
Viodrafts and advises. You approve every post.
Deterministic ledger mathYou approve every postEvery change audit-logged
Meet Vio
Vio quietly runs the paperwork side of your business.
Vio is the SoftBillo assistant that reads receipts, drafts reminders, keeps your ledger tidy and answers plain-English questions about your money. You approve every post — Vio never moves cash.
Chase overdue invoices
On-brand reminders that go out at the moment a client is most likely to pay.
Sort every receipt
Snap a photo or forward an email — Vio reads it, categorises the expense and files the proof.
See what's coming
A 30 / 60 / 90-day view built from your real invoices, subscriptions and expenses.
Answer money questions
Ask about sales tax, VAT, self-assessment or margins — get a plain-English answer with the source rows.
Vio
Online
- You: How much did Acme owe me this quarter?
- Vio: $14,820 across 4 invoices — two more ($3,600) are due next week.
- You: Nudge the overdue one from Hatch & Co.
- Vio: Reminder queued for 9am tomorrow. I'll follow up Friday if it's still open — nothing sent without your sign-off.
Common questions about Vio
Invoices, categorisation and exports — answered.
Humans behind your books
Certified bookkeepers handle the complex parts. Vio handles the rest.
Tax reserve
Never surprised by a tax bill again
SoftBillo watches every payment you receive and quietly reserves a percentage for tax on a schedule you set. The reserve lives in your own account — we never hold your money — so quarter-end becomes a transfer, not a scramble.
UK sole traders get Making Tax Digital-ready summaries they can hand to an accountant or push through a bridging tool. US and Nigerian workspaces get the same reserve logic tuned to local filing periods.
Explore tax & accountingCleaner books · faster close
What owners are actually saying
“SoftBillo runs the boring end of my business. Invoices go out on their own, payments land straight to my account, and by the time my accountant asks for anything, Vio has it filed.”
Owen Hart
Independent electrician
Trades & contracting · Bristol, UK
9 days
faster paid on average
0
receipts lost this year
2 hrs
saved every week
AI accounting, answered
What people ask before trusting Vio with the books.
Short, honest answers — no salesy hedging.
5 questions
Vio does the bookkeeping work: it reads receipts and bank lines, categorises them against your chart of accounts, matches payments to invoices, and drafts month-end journals. Every entry is deterministic double-entry accounting you can audit line by line — Vio suggests, you approve, the ledger records.
Talk to the SoftBillo team
Prefer a real human? Tell us about your business.
A product specialist (not a bot) will reply within one working day. Ideal if you're migrating from spreadsheets, switching from another tool, or bringing your accountant along.
- No sales pressure — just clear answers.
- We reply from a real inbox, not a marketing sequence.
- Ask about migrations, integrations, or accountant access.
Free · 1-click PDF
The AI-Ready Accounting Checklist
Six practical steps to clean up your books, tighten your inbox and give an AI copilot the signal it needs to actually help. Print-friendly, no email required.
PDF · ~40 KB · 2 pages
- Clean chart of accounts
- Reliable data in — banks, receipts, feeds
- Rules Vio can learn from
- Invoice hygiene & payment matching
- Month-end ritual by day 5
- Guardrails, audit & accountant access
Your business HQ, one tap away
Connect your first bank account in 2 minutes. Powerful enough to grow with you.
No download needed — works in your browser. Add to Home Screen for an app-like experience.