Proposals that convert
Send a scoped proposal, get it accepted, and the engagement is already set up.
SoftBillo for consultants — proposals, retainers, tracked time and invoicing
For consultants & professional services
Bill the work properly. Without living in spreadsheets.
Proposals, retainers, tracked hours and invoices that build themselves from what the client actually agreed to.
Every hour accounted for
Know which engagements are actually worth it
Time, costs and fees land on the engagement, so profit per client is a number — not a feeling you get at year end.
Everything an independent practice needs
Start free with proposals, time and invoicing. Move to Pro when you want Vio drafting the bills, chasing the payers and keeping the books clean.
Retainers and milestones
Bill monthly or milestone by milestone, and see what's still to invoice at any point.
Time that becomes money
Track hours against the engagement, then bill them without re-typing a single line.
Get paid direct
Stripe and Wise links on every invoice. The fee lands in your own account.
The admin between engagements stops eating your billable day
No more Friday afternoon reconstructing the week from your calendar. Log time as you go, let Vio assemble the bill, and spend the recovered hours on work someone is paying for.
What changes
Billable hours you don't lose.
Independent consultants lose money in the gaps — unlogged time, unbilled milestones, invoices nobody chased. SoftBillo closes them.
Nothing unbilled
Every milestone tracked
Accepted proposals turn into engagements, and unbilled work sits on one list until it's invoiced.
Hours to invoice
Without re-typing anything
Logged time carries its rate and description straight onto the bill, grouped the way the client expects.
Per client
Profit you can price against
Fees, hours and costs on one line per engagement — the evidence you need for your next rate conversation.
30 days
Chased without awkwardness
Vio drafts the follow-up in a professional tone and sends it on the schedule you set.
Billing · Payments · Books
Billing and payments, already in sync.
No QuickBooks handoff. No CSV wrangling. Payments land in your account, SoftBillo files the line, Vio keeps the books tidy in real time.
Stripe payouts land in your bank
Connect Stripe once — every paid invoice is matched, slotted into the ledger, and marked reconciled without a plugin.
Wise handles multi-currency
Bill a client abroad in their currency and settle in yours — SoftBillo records the rate on the day and files it clean.
Receipts auto-matched
Snap a receipt, Vio pairs it to the right expense line. No spreadsheets, no QuickBooks export, no month-end scramble.
Invoice · #MEDX-2026-0142SENT
$3,400.00
Paid via Stripe · 00:02
Payment · StripeRECEIVED
+ $3,296.20
Net of Stripe fee · Landed in your bank
Auto-reconciled · Vio
Ledger · Q2 2026MATCHED
Income · Design retainer · Hatch & Co.
Tax reserve auto-parked · $680.00
In their words.
“I was writing off about a day a month in hours I forgot to log. That stopped in the first fortnight — the invoice now builds itself from the timer.”
Daniel M.Strategy consultant, London
“Two retainers and four project clients used to mean two evenings of admin. Now I check what Vio has drafted and press send.”
Priya R.Independent brand consultant
Questions, answered.
Can I bill retainers and project work in the same place?
Yes. Recurring retainers, fixed-fee milestones and time-and-materials engagements all sit on the same client record, with one view of what's still to invoice.
Do you support multiple currencies?
Yes. Invoice international clients in their currency, take payment through Stripe or Wise, and see reporting in your home currency.
Can I share a proposal before the work starts?
Send a branded proposal with scope and pricing. When the client accepts it, the engagement and the first invoice are already prepared from those terms.
Does Vio send anything without asking me?
No. Vio drafts invoices, reminders and summaries and shows its reasoning — you approve before anything reaches a client.
What does it cost to start?
Nothing. The free plan covers proposals, time tracking, invoicing and payment links. Pro adds Vio's bookkeeping, automatic follow-up and profit reporting.
Bill everything you actually worked.
Free to start, no card required. Your first invoice can go out in the next ten minutes.