Invoice in 30 seconds
Branded PDFs. One-tap send.
SoftBillo for Freelancers — invoicing, payments and AI bookkeeping
For freelancers
SoftBillo for your freelance life
Invoice fast. Get paid faster. Let Vio handle the books.
Smart payments
Payday, without the chase
Polite auto-reminders and one-tap Stripe or Wise links — money lands in your own account.
Manage your work today
Beautiful invoicing, smart scheduling, and a private AI bookkeeper — all in one calm app.
Track every project
Clients, hours, status — sorted.
Get paid direct
Stripe & Wise connected — money lands in your own account.
Plan your week
Calm schedule view.
Humans on hand, 7 days a week
Real bookkeepers behind Vio. Message us in-app any time and we'll get back to you fast.
The money side of freelancing
Turn every paid invoice into a plan
SoftBillo splits each payment the moment it lands — tax handled, buffer built, and the next thing you're saving toward moves a little closer. All inside your own bank, via Stripe or Wise.
- Tax reserve72%
$4,860
Paid invoices this monthAuto-parkedTax handled
Set aside for tax the moment you're paid
Every paid invoice gets sliced by your tax rate and moved into a Tax reserve. When the bill lands, the money is already sitting there.
Slow-month buffer
A quiet cushion for the gaps between projects
SoftBillo skims a small share off each invoice into a buffer sized to your average month. Two weeks quiet? You already covered it.
Named plans
Give every dollar a job before it drifts
Studio rent. Health cover. Software stack. Name a plan, set the target, and watch it fill next to your invoices — not in a separate app.
Reserves and plans live inside your own connected bank via Stripe or Wise. SoftBillo does the split, the tracking, and the reconciliation — it never holds your money.
Billing · Payments · Books
Billing and payments, already in sync.
No QuickBooks handoff. No CSV wrangling. Payments land in your account, SoftBillo files the line, Vio keeps the books tidy in real time.
Stripe payouts land in your bank
Connect Stripe once — every paid invoice is matched, slotted into the ledger, and marked reconciled without a plugin.
Wise handles multi-currency
Bill a client abroad in their currency and settle in yours — SoftBillo records the rate on the day and files it clean.
Receipts auto-matched
Snap a receipt, Vio pairs it to the right expense line. No spreadsheets, no QuickBooks export, no month-end scramble.
Invoice · #MEDX-2026-0142SENT
$3,400.00
Paid via Stripe · 00:02
Payment · StripeRECEIVED
+ $3,296.20
Net of Stripe fee · Landed in your bank
Auto-reconciled · Vio
Ledger · Q2 2026MATCHED
Income · Design retainer · Hatch & Co.
Tax reserve auto-parked · $680.00
Handle every side of your freelance business
Four everyday jobs — one calm app. No plugins, no bookkeeper handoffs, no midnight spreadsheet.
Handle admin in minutes
Attach expenses, schedule work, and track billable hours right next to the invoice they belong to.
See the big picture with business reports
Profit Pulse, cash runway, and client health in the sort of charts you'll actually check on a Monday.
No QuickBooks. No bookkeeper. No manual work.
Vio categorises every transaction, reconciles it against invoices, and keeps a tax-ready export one click away. Nothing to plug in.
Take care of business on the spot
Web, iOS and Android stay perfectly in sync. Send an invoice from a coffee shop, approve a receipt from the sofa.
Trust posture
Fintech-serious. Human-simple.
SoftBillo carries your invoices, receipts and freelance income — so we built it the way we'd want our own money handled. Boring plumbing, no drama.
AES-256 · TLS 1.3
Encrypted at every doorway
TLS 1.3 in flight. AES-256 at rest. Documents, receipts and payment links are stored in an isolated vault — never on a shared filesystem.
Row-level access
Permissions that respect the org chart
Invite teammates by role — Owner, Bookkeeper, Viewer — and scope what each one sees down to a single client, project, or period.
Signed audit trail
Auditable, always
Every invoice edit, deleted receipt and reconciled payment writes to a signed activity ledger. Export it as CSV when your accountant asks.
Non-custodial
Your money, your rails
SoftBillo is not a payment processor. Funds flow through your own Stripe, PayPal or Wise — we hold no float, and you keep the merchant relationship.
Portable & deletable
Data that leaves as easily as it arrived
One-click export of every invoice, expense and client — CSV, PDF and JSON. Delete your workspace and it's gone from our systems within 30 days.
No shared training
Vio AI, kept on a short leash
Your data is never used to train shared models. Vio's prompts and outputs stay inside your workspace — and you can turn AI off entirely, any time.
Read the full trust page
Hosted on Cloudflare's edge · Data primarily in EU & US regions · Monitored 24/7
Real freelancers · Real numbers
Quieter admin. Cleaner books. Fewer 11pm panics.
“The tax reserve alone paid for the app. I stopped guessing what's actually mine.”
Ada O.
Photographer · Lagos
Tax bill fully covered before it landed
“First month I sent an invoice at 11pm and had it reconciled by breakfast.”
Kenji A.
Illustrator · Toronto
Payment → ledger in under 12 hours
“I ran three retainers on spreadsheets for years. Now I run them from one app in the morning.”
Laura M.
Copywriter · Dublin
Cut admin from 6h → 40min a week
“Vio caught two miscategorised expenses my accountant missed last quarter.”
Diego R.
Video editor · Austin
$1,240 recovered at tax time
Can I run my freelance books on SoftBillo?
Pick your country to see which self-employed setups we're tuned for today.
Who can run their books on SoftBilloRevenue scope
Sole ProprietorSingle-Member LLCSelf-EmployedIndependent ContractorFreelancer
No capMulti-Member LLC (taxed as partnership)S-Corporation
No capC-CorporationPartnership with a C-Corp partner
Up to $31M revenueNot tax advice. Confirm your setup with a local accountant.
Questions freelancers actually ask
Straight answers, no accountant-speak.
MetaEdx Creative Collective
Freelance is quieter with people who get it.
Join the Creative Collective — monthly office hours, peer critiques on pricing and proposals, and first look at everything we ship. Free for every SoftBillo account.