Simple, smart, and glowing with possibility.
SoftBillo is an AI-powered billing, bookkeeping and financial operations platform. Manage invoices, automate your books, track cash flow and make smarter decisions — all from one place.
This month
$12,480
▲ 18% vs last
Outstanding
$3,840
Expenses
$1,205
Vio: 3 invoices overdue. Send reminders?
Activity
Acme Co.
Invoice paid
+$1,800
Adobe CC
Subscription
−$54.99
Maya Patel
Retainer
+$420
Hatch & Co.
Invoice #044
Pending
Connects with the tools you already use
The old way
Invoicing in one place. Receipts in another. Books in a spreadsheet. Projects somewhere else. Nothing connects, everything costs, and the admin never ends.
$73+/month·5 logins·0 that talk to each other
Invoicing
Receipts
Spreadsheet
Projects
Email chase
Invoicing
Receipts
Vio · AI
SoftBillo
Books
Projects
Clients
One platform
SoftBillo brings billing, bookkeeping, cash flow and financial operations into a single platform — with Vio, your AI, handling the routine and flagging what matters.
From $0/month·One login·Everything connected
What you get
Vio automatically categorizes transactions, reconciles records and keeps your books accurate — continuously, not at year end.
Create professional invoices and quotes in minutes. Send online estimates, get approval, convert to an invoice in one tap.
Snap a receipt or connect your bank. Expenses are captured, matched and organized automatically.
Monitor income, spending and financial health — with a forward view of the next 14, 30, 60 or 90 days.
Profit & loss, balance sheet and cash flow reports generated instantly, always current.
Keep every financial relationship organized, with health scores that show who pays and who doesn't.
Accurate records and tax-ready packs — VAT, 1099 and bookkeeper handoff — ready when filing is.
Recommendations to improve profitability, cut unnecessary spend and spot risk before it costs you.
Work securely with accountants, bookkeepers and your team from anywhere.
✦ Meet Vio
Vio isn't a chatbot bolted on. She works across your invoicing, books and projects — chasing what's owed, filing what's spent, forecasting what's coming, and telling you what needs attention.
Vio Essentials · Vio Pro · Vio Max — AI capability scales with your plan.
✦ See Vio in action
Watch how Vio handles the everyday admin — quietly, in the background, with a clear record you can audit any time.
Vio reads every incoming transaction, matches it to the right client, project and category, and files the receipt — with no rulebook to maintain.
Adobe Creative Cloud
Software · Design
-$54.99
Uber · Client visit
Travel · Northwind
-$28.40
Acme Co. deposit
Revenue · INV-104
+$1,200.00
Ask for a Profit & Loss, cash-flow snapshot or tax pack. Vio drafts it from live data — with a plain-English summary of what changed and why.
Profit & Loss · October
$8,420 ▲ 18%
Vio spots what's overdue, drafts a polite on-brand nudge and — with your okay — sends, tracks reads and follows up until the money lands.
INV-044 · Northwind
4 days late"Hi Sam — just a gentle nudge that invoice #044 for $1,840 is a few days past due. Let me know if you need a fresh copy."
From the first invoice to the final payout — billing, books, and Vio, your AI accountant, in one calm app that fits how you actually work.
Freelancer
Send invoices in 30 seconds, get paid faster.
Content Creator
Track brand deals, royalties & multi-payer payouts.
Tradesperson
Quote on the van, invoice before you leave the job.
Hair & Beauty
Tap-to-pay at the chair; deposits held automatically.
Construction
Track site expenses & bill materials without the mess.
Auto Repair
Parts, labour & tax — itemised on every invoice.
Consultant
Log billable hours; Vio drafts the invoice for you.
Coach & Tutor
Recurring plans, session credits, auto reminders.
Small Business
One dashboard for sales, expenses & cash runway.
Gig Economy
Mileage, tips & multi-app payouts in one ledger.
Invoicing
Pick a template, drop in your logo, add the line items — SoftBillo remembers your defaults so the next one takes a heartbeat. When it lands, we watch the reads, chase the late ones, and drop a paid receipt in your client's inbox for you.
See invoicing in motionInvoice
MEDX-2026-0184
Billed to
Northwind Studio
hello@northwind.co
Due
Feb 14, 2026
Net 14
Total
$3,080.00
Estimates → Approvals
Your estimate opens in the browser like a small, well-lit room. Clients approve, add notes, and sign with a fingertip — no back-and-forth, no printed paperwork. The moment they say yes, SoftBillo drafts the invoice so you can stay in the work.
How estimates flowEstimate
EST-0077
Everlast Plumbing
Kitchen refit — scope reviewed Jan 22
Signed by
Payments
Bring your own Stripe, PayPal or Wise. Share a pay link, and when a payment lands, SoftBillo matches it to the right invoice, files the receipt, and quietly closes the loop. You keep the merchant relationship, the fees you already negotiated, and the moment funds hit your account.
How payouts stay yoursPay link
Invoice #MEDX-2026-0182
Amount received
$1,240.00
Landed in your Stripe · Feb 3, 2026
How it works
Four calm steps. Your customers pay you direct through Stripe, PayPal or Wise — SoftBillo records everything and Vio keeps the books honest.
Total
$2,400
Draft an estimate or invoice in seconds, attach a partner payment link and send by email, WhatsApp or text.
Harper & Co signed online · 2 min ago
Funds land in your own account.
They approve estimates online and pay via your partner link. Money goes straight to your account — SoftBillo just records it.
Harper & Co paid $2,400. Recorded, receipt sent, matched to invoice #INV-4102.
Categorised 6 new receipts overnight — 98% confidence.
Receipts, bank imports and payment events get matched, categorised and posted — automatically, with a confidence score you can trust.
Cash forecast · 30d
+$3,420Health
Strong · 82
Runway
4.2 mo
Live cash forecast, Business Health, Client Health scores and tax-ready reports — the picture you need to make the next call.
The receipts
No hockey-stick promises. The figures below come from real SoftBillo workspaces and the owners who run them.
9.4 hrs
Owner-time saved per week
Median across active workspaces.
3.2 days
Faster payment on invoices
vs. what our users reported before SoftBillo.
97%
Receipts auto-matched by Vio
First-pass, no manual tagging.
0 seconds
SoftBillo holds your money
Payouts land in your own Stripe / PayPal / Wise.
"I stopped dreading Sunday nights. Vio has the receipts filed before I open my laptop."
Amara O.
Brand designer · Lagos
"The estimate-to-signed-invoice flow paid for the whole year in one job."
Jordan R.
Kitchen fitter · Manchester
"First tool where the money never leaves my Stripe. Everything else was middlemen."
Priya M.
Boutique studio · Toronto
Sign in, and the fog lifts
The Command Center opens with today's money, this week's work, and the three things worth your attention — surfaced by Vio before you've finished your coffee. Everything else waits, quietly.
Free forever for solo owners · No card, no trial clock · Ready in UK, US, NG, IE and CA
Command Center
Wednesday, Feb 5 · 3 things need you today
Cash in
$18,420
Outstanding
$4,240
This month
+12%
Needs attention
14-day cash
Projected close · $22,180
Things you'd ask over coffee
Still curious? Our team reads every message in the app and usually replies the same day.
Browse the Help Center