Everything it does · 2026 edition
The whole thing,
written out plainly.
No feature matrix theatre. Four things SoftBillo does, in the order you'll meet them: get paid, keep the books, run the work, and let Vio handle the rest. Your money never touches us — it goes straight from your client to your account.
Play with it · no signup
Run one invoice, start to finish.
This is the real thing, minus the account. Pick who owes you, add the work, send it, and watch what happens while you're not looking.
- 1Write it
- 2Send it
- 3Get paid
Step 1 — pick who owes you, then add the work. Use ← → to move between clients.
Invoice draft
MEDX-2026-0184
Billed to
The work
1 line
- Brand identity sprint$2,400
- Subtotal
- $2,400
- Tax · 8%
- $192
- Total due
- $2,592
While you're not looking
- ✓DeliveredEmail + WhatsApp link opened by Aperture Coffee.
- ✓BookedPosted to your ledger and the live P&L. No spreadsheet.
- ✓Chase scheduledNet 14. A polite nudge goes out two days before it's late.
- ✓ReconciledPayment matched, receipt filed, forecast updated.
Send the invoice to watch this fill in.
Cash in the next 30 days
$18,240
This number moves the moment the money does.
Vio · Add the work and I'll price-check it against your last twelve invoices.
Getting paid
Everything between finishing the work and the money arriving. Quote it, bill it, chase it — and let the client pay you directly, however they prefer.
The average freelancer waits 34 days to be paid. Most of that gap is nobody chasing. So we chase.
Invoices that look like you mean it
Your logo, your numbering, your terms. Deposits, part-payments and 135 currencies, sent in a tap.
Quotes with a yes button
Clients approve, sign or query online. The yes becomes an invoice without you retyping a line.
Retainers on autopilot
Weekly, monthly or your own rhythm, with an end date so nobody gets billed after they've left.
Credit notes, done properly
Refunds and adjustments tied back to the original invoice, with a trail your accountant will accept.
Purchase orders
Send POs to suppliers, track what actually arrived, roll the rest into bills.
Pay links that go to your account
Stripe, PayPal, Wise. The money never passes through us — we just record the moment it lands.
The polite chase
A nudge before it's due, a firmer one after. Vio matches the tone to how that client usually behaves.
Cross-border without the headache
Bill in their currency, report in yours, with live FX handled behind the scenes.
Email or WhatsApp
Send wherever they actually read things, with a live status link they can check themselves.
Bookkeeping that isn't your job
Receipts, bank lines and payment events land in the same ledger and come out the other side as a P&L you can trust and a forecast you can plan around.
Bookkeeping done once a year isn't bookkeeping. It's archaeology.
Photograph the receipt, walk away
Vendor, date, tax and category read off the paper, with a confidence score and one-tap accept.
Statements in, matches out
Import a CSV or PDF; we pair lines to invoices and expenses and flag what doesn't add up.
Categorised overnight
Every transaction filed while you sleep — VAT and 1099 aware, with a full audit trail.
Cash you can actually count on
Real profit today, and what clears over the next 14, 30, 60 and 90 days.
Which invoices will pay
Client Health and Invoice Confidence, built from how people have actually behaved with you.
Period reports on demand
P&L, expense breakdown, category splits — CSV or PDF, current to this morning.
Mileage without the notebook
Log the trip, set the rate, bill it or claim it. No shoebox of petrol receipts.
Someone watching for oddities
Duplicate charges, an amount ten times the usual, a missing receipt — flagged, not buried.
A clean handoff
VAT, 1099 and a bookkeeper pack in one click, so your accountant stops emailing you.
Small-team project management
Right-sized for one to ten people — no burndown charts, no ceremony. Just the work, who's on it, how long it took, and how it turns into an invoice.
Enterprise project tools ask you to plan. You need to remember what you already did and bill it.
Projects and milestones
Group work by client or engagement, with owners, dates and honest status.
A board that works on a phone
Drag between columns, or select ten tasks at once and reschedule them with your thumb.
Time, tracked in one tap
Per-task timers, per-project rates, and unbilled hours that queue up for the next invoice.
What happened, and when
Every status change recorded — useful when a client remembers the brief differently.
Hours become an invoice
Pull unbilled time and finished tasks straight into the composer. No transcription.
The week ahead
Deadlines, due dates and filing dates in one place, so tax day never ambushes you.
Vio, who does the admin
Not a chatbot bolted to a sidebar. Vio reads your ledger, drafts what you'd have written, and speaks up when something needs a person.
The best assistant is the one you notice least — until the morning it says: don't send that invoice yet.
Ask it in plain English
"What did I spend on software last quarter?" Answered from your real data, as it types.
A read-through before you send
Tidies descriptions, catches a missing tax line, questions an amount that looks like a typo.
Knows what you usually charge
Suggests wording and price bands drawn from your own last hundred invoices, not a template.
Speaks up early
When a client drifts, a deadline nears, or the numbers wobble — before it's a problem.
Reads the inbox you dread
Pulls receipts and bills out of email, attaches the evidence, flags anything that doesn't match.
Makes the documents
Branded PDFs, working spreadsheets and e-signable docs, generated and filed in your Drive.
Set once, then forget
Six chores you can hand over tonight.
Flip a toggle in the Automations Center. Vio does the loop, leaves a note, and never does anything you can't see in the audit trail.
- 01
Chasing the late ones
Personalised reminders on your cadence, in a tone that keeps the relationship intact.
- 02
Filing receipts
Fields extracted, expense posted, confidence noted so you know what to double-check.
- 03
Reconciling overnight
Payment events and bank lines matched while you're asleep. Exceptions waiting in the morning.
- 04
Writing the awkward email
Follow-ups, thank-yous and estimate nudges drafted in your voice, sent only if you say so.
- 05
Redoing the forecast
Cash projections and health scores recomputed every night against what actually happened.
- 06
Sorting inbound evidence
Receipts that arrive by email attached to the right invoice or expense, not left in a folder.
Four things we'll never do with your money.
Plenty of finance apps sit between you and your cash. We don't. Your client pays your Stripe, PayPal or Wise account directly; SoftBillo writes it down and stays out of the way.
- ✕We never hold your money
- ✕We never process the payment — Stripe, PayPal and Wise do that
- ✕We never lend, advance or front you funds
- ✕We never sit between you and your bank
Start with one invoice.
Free forever if you're on your own. Two minutes to set up, and you can take your data with you the day you decide otherwise.