SoftCale by SoftBillo
Your AI-powered calendar for clients, meetings and bookings.
Share one link. Clients pick a service and a real open time. SoftCale handles the confirmation, the reminders and the reschedules — and SoftBillo turns the booking into an invoice and a number on your dashboard.
Your booking link looks like this:
Smart booking links
One link that does the whole booking conversation for you
No emailing four time options. Clients see what you offer, when you're free, and book it themselves.
Choose a service
Your meeting types, priced and timed the way you sell them.
Pick a time
Only the hours you actually have open, in the client's own time zone.
Add details
Ask the questions you need answered before the meeting starts.
Confirm
Instant confirmation, calendar invite, and reschedule link — no back-and-forth.
Service-based scheduling
Book the service, not just a slot
Every meeting type carries its own duration, location, price and intake questions — so a discovery call and a paid strategy session behave differently.
Consulting
- 30-minute discovery call
- 60-minute strategy session
Agency
- Design consultation
- Project review
Healthcare
- Appointment booking
- Follow-up visit
Coaches
- Coaching session
- Free intro call
Trades & services
- On-site quote
- Callout slot
Automatic calendar management
The admin around a meeting, handled
SoftCale keeps the calendar honest so you never take two clients at once or chase a confirmation.
Availability
Set the windows you work; SoftCale only ever offers those.
Time zones
Clients see their local time. You see yours. Nobody does the maths.
Conflicts
A slot taken is a slot gone — double bookings are blocked at confirm time.
Reminders
Automatic email reminders before the meeting, so fewer people forget.
Rescheduling
Clients move themselves with a link. Your calendar updates automatically.
Cancellations
One click for the client, an instant notice for you, slot back in the pool.
SoftCale + SoftBillo
A normal calendar tool stops at step one
A client books a $200 consultation. Here's everything that happens next, without you touching it.
The appointment is created
On your calendar, with the client's answers attached.
A client profile is created
Name, email and history — no re-typing into a contacts list.
Confirmation goes out
Branded confirmation email plus a calendar invite they can add anywhere.
An invoice is raised in SoftBillo
$200 consultation, your numbering, your branding, ready to send.
Payment is tracked
Mark it paid or upload the payment proof — the invoice status follows.
Your revenue view updates
Booked work shows up in the dashboard, cash forecast and reports.
Vio AI
Scheduling you can just ask for
Vio is the intelligence layer across SoftBillo. On the calendar side it answers availability questions, sets up bookings and points out the time you're leaving unsold.
You
Book a meeting with Sarah next week.
Vio
Sarah is free Tuesday at 10:00 or Thursday at 14:00. Which one would you prefer?
Vio
You have 15 unbooked hours this month. Want me to open more availability on Thursday afternoons?
You
Yes — and remind anyone who opened my link but didn't book.
Who it's for
Anyone whose income depends on a booked hour
Consultants, agencies, clinics and studios, coaches, and trades running on-site visits.
FAQ
Questions people ask first
Is SoftCale free?
Yes — scheduling is included with every SoftBillo account, including the free plan. You create a booking link, add your meeting types and share it.
Does my client need an account?
No. They open your link, pick a time and confirm. They get a confirmation email with calendar and reschedule links.
How are time zones handled?
SoftCale detects the visitor's time zone and shows every slot in their local time, while your availability stays anchored to yours.
Does it replace my calendar app?
No. SoftCale owns your booking link and availability, and sends a standard calendar invite so the meeting lands in whichever calendar you already use.
Can I turn the invoicing part off?
Yes. The SoftBillo hand-off is optional — run SoftCale as pure scheduling, or let a paid service create the invoice automatically.
SoftCale by SoftBillo
Create your booking link
Set your hours once, share one link, and let every confirmed booking turn into a client, an invoice and a number you can see.